All International Students should read the conditions for registration (program details,admission requirements, commencement date, fees and accommodation) before submission.

Notes:
Before registering,

1. Please check the "screening" eligibility requirements with the school.
2. Please check the documents needed for the process of student pass.
3. Make sure students and parents have no financial problems to pay for the fees (refer to fee structure).

**Please check the student's eligibility status with the ICYM ISO Officer**

Applicants are advised to submit their application at least eight (8) weeks (2 months) before the starting date of recruitment to avoid any unnecessary delay in the admission process.

Please complete the online application by attaching the following documents:

1. Six (6) passport-size photos
   1. Coloured with a white background
   2. Image size: 3.5 cm (W) x 4.5 cm (H)
2. Three (3) sets of certified copies of passports
   1. The validity period of the passport is at least 15 months from the date of entry / submission to the ISO Officer. For Indonesian students, the validity period of the passport is at least 27 months from the start date of the program (for programs with a duration of 2 years or more)
   2. All passport pages including the cover page are required (coloured copy).
   3. Please make sure the passport page number is clearly visible.
3. Three (3) sets of clearly certified copies of academic transcripts and graduation certificates.
   1. Transcripts and certificates are required from O-Levels onwards to the highest qualification level or equivalent.
   2. If this document is not published in English, the applicant is required to provide a copy of the original version and an official English translation.
   3. Additional documents required for students transferring from another higher education institution (college or university) in Malaysia:
      1. Visa release and cancellation letter (from former institution)
      2. Attendance report (must be at least 80% attendance).
      3. If the applicant is applying for a credit exemption, additional documents such as transcripts/final academic results are required.
      4. One (1) copy of passport page with exit stamp (if applicable).
   4. Cancellation Page (The evidence stated EMGS has closed previous student visa status for the passes that expired without proper cancellation)
4. Health Examination Form (ICYM ISO Office)
   1. Health/Medical Report with a validity period not exceeding 6 months.
   2. Please use the standard Health Examination Form approved by the Ministry of Education (Malaysia).
5. Residence of International College of Yayasan Melaka (ICYM)
   1. International students are required to dwell in residences that have been provided by the management.
   2. The residence fee can be referred to the package that has been prepared.
6. Please indicate on the top right of the front page of the application form (if applicable) the Malaysian Embassy/Consulate (eg Indonesia: Jakarta; China: Beijing) that you wish to apply for a Single Entry Visa (SEV) . This only applies to students from listed countries who need to apply for an SEV to enter Malaysia after a Visa Approval Letter (VAL) has been issued.
7. For payment, please use one of the following methods and student is required to contact the ICYM ISO Officer regarding the payment.
   
   Please send the application form with the required documents to:
   INTERNATIONAL COLLEGE OF YAYASAN
   MELAKA NO 1, JALAN BUKIT SEBUKOR,
   75150, MELAKA,
   MALAYSIA
   OFFICE 06-281 6746H/P: 019-661 8809 / 017-9210921
   ainatiqah.y@icym.edu.my / asmat.i@icym.edu.my

Notes

1. Incomplete applications cannot be processed.
2. Applicants are advised to submit their application at least eight (8) weeks before the starting date of recruitment as sufficient time needed to process student pass approval. Students will be advised to commence their study at the next intake if the student submits an application less than 6 weeks from the said date.
3. Health Checkup Form
4. ICYM Residence Form

After receiving the required documents and payment, the ISO Officer will issue the Letter of Acceptance package (LOA - Letter of Acceptance) to the student

1. ISO officer will continue to apply for a Visa Approval Letter (VAL) with Education Malaysia Global Services (EMGS) in Malaysia. This process may take approximately 6-8 weeks (1-2 months).
2. Students can check the status of their Visa Approval Letter (VAL) application via our email at; ainatiqah.y@icym.edu.my (+60196618809) asmat.i@icym.edu.my (+60179210921)

General Information:

Education Malaysia Global Services (EMGS) is the center point that is build by Ministry of Education (MOE) for managing and handling international student passes for all of them.

BEFORE ARRIVING

1. After submitting the request for transportation upon picking up at KLIA, students will receive a verification email with the details regarding the arrival procedure and document needed for immigration clearance. If the students did not receive any verification email within two working days, please inform to the ISO officer through email at ainatiqah.y@icym.edu.my / asmat.i@icym.edu.my
2. Transportation Service is only available at :
1. Kuala Lumpur International Airport (KLIA)
2. Kuala Lumpur International Airport 2 (KLIA2)

DOCUMENT THAT NEED TO BE PREPARED BY STUDENT

1. Passport (passport that is valid more than 12 months and before expired date) with the Single Entry Visa (SEV) verification (if applicable) and three (3) copies of Passport Biodata Details.
2. Original and there (3) copies of Visa Approval Letter (VAL) for countries who need a VISA to visit Malaysia.
3. Original and two (2) copies of Offer Letter with the sign of chief register.
4. Original copy of Academic Result Transcript as an addition to the real transcript.
5. Original copy of Health Check Report/Medical, result and x-ray film.
6. Receipt/ Prove payment made for all fees.
7. Flight ticket.
8. Driving license (if applicable).

Notes :

Students are advised to keep the photostat copy for all important documents. (ex: acceptance letter, academic transcript , receipt, passport, identity card , etc.. )

UPON ARRIVING AT MALAYSIA (KLIA-2)

Please fill in the boarding pass that is prepared by the airline crew or take it at the arrival hall. Once arrive at the airport , students need to proceed to Immigration Checkpoint and show the Visa Approval Letter (VAL) and Letter of Acceptance (LOA) to the immigration officer.

1. Please submit the payment receipt to the ISO officer for further action through whatsapp or email. Original receipt will be given to the students after the payment has been made regarding tuition fees.
   Students can make REGISTRATION FEE payment by using either one of the account numbers given below with the name of INTERNATIONAL COLLEGE OF YAYASAN MELAKA SDN BHD.
   

2. Additional fees might be charged to fulfill the academic/Ministry of Education demand (Bahasa Kebangsaan A is compulsory to be taken for the local students who did not score Bahasa Melayu subject in SPM).
3. All fees need to be paid first. First year fees are needed for registration and as for following years, the yearly registration fees need to be paid during or before the study week for second year (semester 3 and semester 4) and for third year (semester 5 and semester 6) begin.
4. Registration fees are not refundable except for the students that are not accepted to join because of not fulfilling the minimum requirements ( excluding temporary offer). Students who withdraw willingly need to pay administrative fees.
5. Refundable fees are subject to the fees policy that is set BY INTERNATIONAL COLLEGE OF YAYASAN MELAKA (ICYM). Administrative fee will be charged for a refundable case that is approved by the management. (** with terms and condition **)
6. The payment for the tuition fees is only accepted in Malaysian Ringgit (please refer the fees structure)
7. RM 150 will be charged for those who fail the exam (each subject).
8. RM150 will be charged for only 90% attendance
9. RM150 will be charged for those who did not submit assignments.
10. Pointer requirement is CGPA 2.70
11. Three (3) times absent from attending lectures , management will send a letter to the parents or guardian.
12. Convocation fees need to be paid one (1) month before the convocation ceremony ( the fee subjected to the management with terms and conditions )
13. For students who got low grades in academics with poor attendance record, JIM will shorten the pass duration and check-out memo will be out.
14. Deposit money and personal bond will be return after the students already graduate with condition :
    1. Laws and Regulations of the Malaysian Immigration Department.
    2. International College of Yayasan Melaka rules and regulations.
    3. EMGS rules and regulations.
15. The students who will graduate soon need to hand over the documents as below when making claims :
    1. Personal Bond Original receipt (from the management /EMGS).
    2. Graduation Letter.
16. Application processing fee (refer to others fee) that might be different from the term or the following years. (Please refer the fees structure)
17. After the visa application had been submitted to EMGS, visa processing fee for EMGS and INTERNATIONAL COLLEGE OF YAYASAN MELAKA (ICYM) will not be return or refund.Refundable is subjected to the rules and regulations that set by Malaysian Immigration Department in 1959, Malaysian Immigration Department in 1963 and ICYM/ISO management officer.
18. Refund will only be process if only the fee besides visa processing fees from EMGS and the claim amount depending on the management. Refundable is subjected to the rules and regulations that set by Malaysian Immigration Department in 1959, Malaysian Immigration Department in 1963 and ICYM/ISO management officer.
19. Refundable processing fee will take about 14 days of working minimum after receiving the completed documents from the applicant. (Please refer to ICYM ISO office for the document checklist needed).
20. International applicants workers for students procedure.
    1. Working places that are allowed as below:
       1. Restaurants
       2. Petrol pump station
       3. Mini groceries
       4. Hotels
    2. Representatives from IPTA/IPTS need to submit the application with students' attendance to the Immigration Headquarters Office for IPTS while Immigration State Office for IPTA.
    3. IPTA/IPTS will provide recommendation letters to allow the working students to inform them regarding semester break holiday in the letter.
    4. Working permit for international students will be stamped on their passport.
    5. IPTA/IPTS need to submit the working students name list and performance report every three (3) months to the Immigration Office.
    6. Temporary working permit only (semester break/ public holiday/ holidays that is more than seven (7) days) and 20 hours a week of working period.
    7. Not allowed to work as cashier at the four places mentioned above.
    8. The extension working period will be given if the academic achievement and attendance are good.

Notes:

1. MM2H - MALAYSIA MY SECOND HOME)
2. Personal Bond
3. (VAL - Visa Approval Letter)
4. (SEV - Single Entry Visa)
5. (LOA - Letter of Acceptance)